Top 8 Shift Management Software of 2025

Why use SafetyCulture?

One of the most versatile cloud-based digital platforms, SafetyCulture is the perfect Human Resource (HR) tool particularly when managing employee shifts and schedules. This full-featured software solution can streamline the various processes required by HR and team supervisors, including assessing worker availability, organizing team calendars, and informing workers of their weekly or monthly schedules. On top of that, the platform also assists workers in creating end-of-shift reports and storing them in a central repository for review.

Features:

• Save time and reduce errors by shifting from manual to automated scheduling, allowing employees to access and view the calendar anytime, request time-offs, and swap shifts.

• Consistently document the events during the entire work period through standardized end-of-shift report templates from the Public Library.

• Delegate roles, complete with the job location, to-do lists, and must-have equipment for the day, when replacements are assigned, and follow up on their task completion.

• Enhance collaboration among team members, even during last-minute swaps or shift changes, by announcing schedules or other notifications via Heads Up.

• Effectively track employee attendance and performance through the platform’s built-in analytics and make the necessary improvements or adjustments based on the generated insights.

Why use Deputy?

Used by 355,000+ organizations in over a hundred countries, Deputy is a cloud-based and AI-powered shift scheduling software. It optimizes labor demand, effectively fills empty shifts, and ensures that employees assigned have the right skill set and qualifications for the job. With this digital solution’s wide range of features, businesses improve their overall productivity and increase client satisfaction.

Features:

• AI auto-scheduler

• Leave, unavailability, and open shifts

• Time tracker

Why use When I Work?

Perfect for start-up businesses because of its affordability, When I Work is an employee scheduling cloud application that makes it easy for supervisors to manage their workforce. It’s also favored for its user-friendly interface with drag-and-drop capabilities and communication tools that boost collaboration and accountability among teams.

Features:

• Employee time tracker

• Team messaging (shift notifications and bidding)

• HR and payroll integration

Why use ZoomShift?

ZoomShift completely eradicates the error-prone process of organizing shifts on physical calendars and Excel spreadsheets. This employee scheduling software’s wide array of features boosts productivity by allowing both managers and employees to swap shifts, clock in and out, and efficiently track time throughout the work period.

Features:

• Shift and scheduling templates

• Availability and time-offs

• Timesheets and time clock

Why use Shiftboard?

Shiftboard optimizes operations by allowing employees to manage their working hours. In case of emergency absences, workers are immediately informed about changes, such as additional hours or shift trades. With this digital solution, companies successfully engage their workers and boost productivity.

Features:

• Scheduling and communication

• Compliance management

• Reporting capabilities

Why use HotSchedules?

Merged recently with Fourth, HotSchedules is a platform specifically designed to help hotels, restaurants, and retail businesses manage workforce schedules and shifts. With its industry-specific features, this digital solution saves up to 75% of administrative work, improves employee engagement, and ensures labor compliance, among others.

Features:

• Scheduling management

• Time and attendance

• Labor forecasting and on-demand pay

Why use ShiftForce?

This workforce management solution is best suited for companies aiming to plan better schedules for their employees. With ShiftForce, demand forecasting, task management, and team communication are made easier and more efficient. It’s also incredibly easy to use, thanks to its drag-and-drop capabilities.

Features:

• Managers logbook

• Shift scheduler

• Team communication tools

Why use Inovalon?

Formerly known as ABILITY SMARTFORCE Scheduler, Inovalon’s shift management tool is best known to be designed for organizations in the healthcare industry. With this software, hospital supervisors can streamline organizing and redistributing employees in various departments. It also empowers hospital staff to better collaborate with their workmates, particularly when extending or swapping shifts.

Features:

• Real-time data analytics

• Staff collaboration tools

• Executive reporting